Gear 4 Greys Inc. (“we” or “us”) is a charity operating an online store to raise funds for greyhound rescue and rehoming. We recognise the importance of protecting the privacy of our customers.
We are committed to handling personal information in accordance with applicable privacy laws, including the Australian Privacy Principles set out in Privacy Act 1988 (Cth) (“Privacy Act”).
This policy explains how we collect your personal information, what we do with it, and how it is protected.
KINDS OF PERSONAL INFORMATION COLLECTED AND HELD
The personal information we collect about you includes your:
name and contact details (including delivery address, email address, telephone number)
HOW PERSONAL INFORMATION IS COLLECT AND HELD
Normally we collect personal information from you directly when you shop via the online store.
We may collect your personal information:
directly from you during conversations with our team members (by phone, in person or electronically);
when you make a purchase or complete purchase orders, registrations, requests or applications for our products or services, or other membership clubs (by phone, in person or electronically);
when you communicate with us during competitions, special events and promotions; and
where you access and interact with the website or the customer service team including via social media sites (see the section headed 'Online and Digital Services' below for further information).
We may also collect personal information from third parties including through the acquisition of third party mailing lists and from organisations with whom we have an affiliation.
HOW WE HOLD YOUR PERSONAL INFORMATION
We may hold your personal information in hard copy (paper) or electronic form.
If you provide information to us electronically, we retain this information in our computer systems and databases. Information held in electronic form is generally held on servers controlled by us and on servers controlled by third parties under contractual arrangement with us. We use physical security, password protection and other measures to ensure that personal information stored in electronic form is protected from misuse, interference and loss and from unauthorised access, modification and disclosure.
Personal information collected in hard copy (paper) form may be converted to electronic form. Where this occurs, generally the hard copy is securely destroyed at the end of this process. Information held in paper-based form is generally securely stored at our head office. We use physical security and other measures to ensure that personal information in hard copy form is protected from misuse, interference and loss and from unauthorised access, modification and disclosure.
PURPOSES FOR COLLECTING, HOLDING, USING AND DISCLOSING PERSONAL INFORMATION
The main purposes for which we collect, hold and use your personal information are:
to provide you with products and services that you have requested from us;
to communicate with you, including about products and services, competition results, special offers, and events which might interest you; and
to answer your questions, provide you with information or advice or consider and respond to requests or complaints made by you.
We also use and disclose your personal information:
to carry out administration, marketing, planning, risk management, fraud and loss prevention activities;
for product and service development, quality control and research to improve the way we and our service providers provide products and services to us and you;
to seek your feedback in relation to customer satisfaction and our relationship with you and perform research and statistical analysis using such feedback; and
to comply with laws or regulations or to comply with any directions given by regulators or authorities.
The kinds of third parties to whom we may disclose personal information to include delivery services providers, manufacturers, suppliers, distributors, IT service providers and our advisors including our professional advisors (including legal and financial advisors).
We may collect, hold, use and disclose personal information for other purposes explained at the time of collection.
We may send you direct marketing communications to keep you informed about products we provide and other products and services that may be of interest to you via email, SMS, social media, or regular mail.
If you have indicated a preference for a method of communication, we will endeavour to use that method wherever practical to do so.
We acknowledge and respect our customers' choice to "opt-out" of direct marketing communication activities from us. You may opt out of direct marketing communications at any time by emailing firstname.lastname@example.org
You can also unsubscribe from emails by clicking the unsubscribe link on the footer of the email communication you have received.
ONLINE AND DIGITAL SERVICES
Third party sites
During online transactions we do not collect your credit card or banking details as online payments are handled by Stripe, Bendigo Bank and Paypal. Please check the www.stripe.com , www.bendigobank.com.au and www.paypal.com.au websites for details of their privacy policies and security measures.
Cookies and Digital Identifiers
Generally, individuals can use our digital services without identifying themselves. We may collect device identification information when you use a computer, mobile phone, smart phone, tablet, or other device to access or interact with us through our online store and website. This information may include session cookies, your device IMEI number, IP address or MAC address. In some cases, these identifiers may only relate to a device or may be of an aggregated or statistical nature, and will not identify you as the user. In other cases we may associate information about your use of the website and other digital services over time with your personal information (e.g. where on any occasion you have logged in, followed a link sent to you by email or we have otherwise been able to identify you).
We use and third-party vendors use first-party cookies and third-party cookies together to inform, optimize, and serve ads based on an individual’s past visits to our website and third party websites.
ACCESSING AND SEEKING CORRECTION TO PERSONAL INFORMATION
Accessing Personal Information
You are entitled to access your personal information we hold about you on request. To request access to your personal information, please contact under 'Contacting Us'. In limited circumstances, access to your personal information may be declined in accordance with the Australian Privacy Principles.
We will endeavour to keep your personal information accurate, up-to-date and complete. You can assist us with this by letting us know if you notice errors or discrepancies in information we hold about you and letting us know if your details change.
If you consider any personal information we hold about you is inaccurate, out-of-date, incomplete, irrelevant or misleading you are entitled to request correction of the information. After receiving a request from you, we will take reasonable steps to correct your information.
Destruction of Personal Information
Gear 4 Greys Inc. take reasonable steps to delete or securely destroy or permanently de-identify your personal information where it is no longer required and to protect your personal information from unauthorised access, disclosure, loss, misuse and alteration.
If you wish to have your personal information removed from our records, you may request that your personal information be deleted or securely destroyed. It will not always be possible to comply with your request to delete or destroy your personal information.
COMPLAINTS ABOUT HANDLING OF PERSONAL
If you have a complaint about privacy, please contact us first to consider your complaint and determine whether there are simple or immediate steps which can be taken to resolve the complaint. If your complaint requires more detailed consideration or investigation, we may ask you to provide further information about your complaint and the outcome you are seeking. We will then typically gather relevant facts, locate and review relevant documents and speak with the individuals involved. We will respond to your complaint as soon as reasonably practicable and, in any case, within 30 days.
If you are not satisfied with our response to a complaint, or you consider that we may have breached the Australian Privacy Principles or the Privacy Act, you are entitled to make a complaint to the Office of the Australian Information Commissioner.
The Office of the Australian Information Commissioner can be contacted by telephone on 1300 363 992. Full contact details for the Office of the Australian Information Commissioner can be found online at www.oaic.gov.au.
CHANGES TO THIS POLICY
Gear 4 Greys Inc.
PO Box 378
Korumburra, VICTORIA 3950